DATE: Sunday April the 7th at 5:30pm.
LOCATION: Wyndham Garden Hotel 11 Freeport Cres NE
MEETING CALLED TO ORDER BY : Jayson Huff 17:54
MEMBERS PRESENT: Jayson H, Keith R, Karly C, Trudy E, Suzanne P, Stephen F, Mitch B, Shane C, Brody B, Amber B, Melissa H, Jan C
Non Profit Status
Non profit bylaw requires a maximum of 8 board members and AMSA currently has 9. Jan C responsible to provide alternative flow charts.
READ THE PACKAGE
AMSA requires each race meeting to be consistent
At the race meeting the promoter pack needs to be in your hand and read directly from the list provided
There is an area to include your specific sponsors but need to read title sponsors first.
Send safety plan to AMSA
Include evacuation route for seriously injured
Include mode of transportation, via quad, truck or STARS
The Race medic MUST fill out the AMSA Incident Report if there is an incident. We require this for insurance purposes.
Friendly reminder that fines will be issued to race promoters for poorly run Sunday events. This includes disorganization, inadequate sweepers and poor race loops. Please refer to the Rule Book 1.8.2 Conduct.
A Banner will be provided for both Promation Races.
Sponsor Hoosier Tires will be onsite with tents and promotional items
Created to resolve issues which can arise with professionalism and fairness
Familiarize yourself with the Rulebook and Promotors Pack
Communication is key
AMSA recommends meeting up Friday before the race and let each other know where are you camping, color of trailer
Utilize group chats such as Whatsapp to let each other know what races you will be attending and not attending including Sunday and ETA. The Competition Committee is required to be onsite on Sunday.
License waivers, one time sign off
Insurance requires Kids who are racing to sign the waiver every race every time
Each promoter needs to set up a their own paypal link or etransfer link to take advantage of pre-registration. This information and link must be emailed to AMSA no later than one week prior to the race.
Great feedback from sponsors, working on a few minor issues
Race posters need to be submitted with applicable GPS location. Ensure the posters include title sponsors
Sound System and Supplies
Shared sound system which will be provided by AMSA to each race promoter, a longer power cord will be bought by Jayson H
Purchase office supplies for Amber B
Order more sweeper vests
Timing and Scoring Contact
To be signed, minor corrections to be made
Options included Delta Hotel and the Blackfoot Hotel
Suzanne P motioned for Delta, Amber B seconded. All in favor
Karly C suggested November 2, 2019. Keith R motioned, Jan second. All in favor